Role Purpose

To ensure timely and accurate processing, reconciliation, and payment of supplier invoices and staff expenses in accordance with company policy, accounting standards, and regulatory requirements. The Accountant supports operational efficiency by maintaining strong relationships with vendors, ensuring compliance with financial controls, and contributing to effective cash flow management within the cargo aviation business.

Key Responsibilities

1. Invoice Processing and Reconciliation

• Verify and process supplier invoices in line with company policies and contractual terms.

• Where applicable, match purchase orders, goods receipt notes, and invoices (three-way match) to ensure accuracy and completeness.

• Ensure invoices are correctly coded to general ledger accounts.

• Reconcile supplier statements to ensure all liabilities are captured accurately.

2. Payments

• Perform daily knock-offs against supplier liability accounts for payments made the previous day.

• Support month-end and year-end closing activities, ensuring transactions are recorded accurately.

3. Vendor Management

• Maintain and update vendor master data in the ERP system.

• Respond to supplier queries and resolve disputes promptly and professionally.

• Support onboarding of new suppliers in accordance with procurement and finance policies.

4. Prepayments

• Identify prepayments and ensure they are recorded correctly and accurately in the ERP system. Review the release to the P&L on a monthly basis.

5. Fixed Assets

• Identify fixed assets and ensure they are recorded correctly and accurately in the ERP system. Review the depreciation charge to the P&L on a monthly basis.

6. Compliance and Controls

• Ensure compliance with internal financial controls, company policies, and regulatory requirements (including IATA and local tax compliance where applicable).

• Assist in audit preparation by providing documentation and reconciliations as required.

• Comply with VAT and withholding tax regulations relevant to aviation transactions (fuel, ground handling, airport charges, etc.).

7. Continuous Improvement

• Identify opportunities to streamline accounts payable processes, including automation and digitalisation of invoice workflows.

• Collaborate with the finance team to enhance reporting accuracy and operational efficiency.

Key Interfaces

• Internal: Finance, Procurement, Operations, Treasury, and Commercial teams.

• External: Vendors, Ground Handling Agents, Airport Authorities, Fuel Suppliers, Maintenance Providers, and Auditors.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, or a related field.

• Minimum 3 years’ finance experience within the aviation industry.

• Working knowledge of ERP systems (e.g., SAP, Oracle, Navision, or similar).

• Strong understanding of VAT and IFRS accounting principles.

• Proficiency in Microsoft Excel and financial reporting tools.

Skills & Attributes

• High attention to detail and accuracy.

• Strong organizational and time management skills.

• Excellent communication and stakeholder management.

• Ability to work effectively under pressure and meet deadlines.

• Integrity and commitment to maintaining confidentiality and compliance.